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A47, R123, H3410
Sponsors: Rep. Harvin
Document Path: l:\council\bills\gjk\20011shl03.doc
Introduced in the House on January 23, 2003
Introduced in the Senate on March 19, 2003
Passed by the General Assembly on May 29, 2003
Governor's Action: June 6, 2003, Signed
Summary: Records retention requirements
HISTORY OF LEGISLATIVE ACTIONS
Date Body Action Description with journal page number ------------------------------------------------------------------------------- 1/23/2003 House Introduced and read first time HJ-9 1/23/2003 House Referred to Committee on Education and Public Works HJ-9 3/5/2003 House Committee report: Favorable Education and Public Works HJ-10 3/18/2003 House Read second time HJ-20 3/19/2003 House Read third time and sent to Senate HJ-25 3/19/2003 Senate Introduced and read first time SJ-10 3/19/2003 Senate Referred to Committee on Judiciary SJ-10 5/21/2003 Senate Committee report: Favorable Judiciary SJ-9 5/22/2003 Senate Read second time SJ-23 5/29/2003 Senate Read third time and enrolled SJ-63 6/3/2003 Ratified R 123 6/6/2003 Signed By Governor 6/12/2003 Copies available 6/12/2003 Effective date 06/06/03 6/19/2003 Act No. 47
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VERSIONS OF THIS BILL
(A47, R123, H3410)
AN ACT TO AMEND SECTION 30-1-90, CODE OF LAWS OF SOUTH CAROLINA, 1976, RELATING TO THE SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY ASSISTING IN CREATING, FILING, AND PRESERVING RECORDS, SO AS TO ELIMINATE THE BUDGET AND CONTROL BOARD FROM THE RECORDS RETENTION SCHEDULE APPROVAL PROCESS AND ELIMINATE THE REQUIREMENT THAT THE GENERAL SCHEDULES BE DEVELOPED AS STATE REGULATIONS.
Be it enacted by the General Assembly of the State of South Carolina:
Archives; creating, filing, and preserving records; inventories and schedules
SECTION 1. Section 30-1-90(A) and (B) of the 1976 Code is amended to read:
"(A) The Archives may examine the condition of public records and give advice and assistance to public officials in the solutions of their problems in creating, filing, preserving, and making available the public records in their custody. When requested by the Archives, agencies and subdivisions must assist the Archives in preparing an inclusive inventory of records in their custody and establishing records schedules mandating a time period for the retention of each series of records. These schedules must be approved by the governing body of each subdivision or the executive officer of each agency or body having custody of the records and by the Director of the Archives.
(B) In addition, general schedules for records series common to agencies and subdivisions may be issued by the Archives. Agencies and subdivisions must be allowed to opt out of these general schedules and proceed pursuant to the provisions of subsection (A) in the establishment of specific records schedules."
SECTION 2. This act takes effect upon approval by the Governor.
Ratified the 3rd day of June, 2003.
Approved the 6th day of June, 2003.
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