HOUSE LEGISLATIVE OVERSIGHT COMMITTEE
Law Enforcement Training Council and Criminal Justice Academy

• Full and Subcommittee Study Reports
Subcommittee Study (August 15, 2017)
Full Committee Study (November 3, 2017)
• Agency Reports
2015 - Agency ARR and Seven-Year Plan (March 25, 2015)
2016 - Agency ARR (January 8, 2016)
Program Evaluation Report Guidelines (May 16, 2016)
Agency PER - Amended (August 12, 2016) (updated April 13, 2017)
2017 - ARR Guidelines (June 20, 2016)
Completion of the 2015-16 Accountability Report, by the deadline stated in the report, fulfills the requirement to complete a Restructuring Report this year for the House Legislative Oversight Committee. The House Legislative Oversight Committee has worked with the South Carolina Department of Administration to integrate and combine many aspects of the Annual Restructuring Report into the Annual Accountability Report.
2015-16 Agency Accountability Report
In 2016 the Oversight Committee worked with the Executive Budget Office to combine the information sought in the Annual Restructuring Report and Annual Accountability Report, into one report.
2016-17 Agency Accountability Report
In 2016 the Oversight Committee worked with the Executive Budget Office to combine the information sought in the Annual Restructuring Report and Annual Accountability Report, into one report. Since that time the Agency Accountability Report also satisfies the agency’s requirement for an Annual Restructuring Report.
2017-18 Agency Accountability Report
2018-19 Agency Accountability Report
2019-20 Agency Accountability Report
2020-21 Agency Accountability Report
2021-22 Agency Accountability Report
2022-23 Agency Accountability Report
Annual Requests for Information (RFI)
Agencies that have completed a Program Evaluation Report may be asked to complete this document to ensure the information about the agency on this website remains current.
2017 Guidelines (June 28, 2017)
2017 Completed RFI (September 14, 2017)
2018 Guidelines (July 13, 2018)
2018 Completed RFI (October 30, 2018)
2019 Completed RFI (October 23, 2019)
• Public Survey & Public Input via LOC webpage
Press Release announcing Public Survey (April 29, 2016)
Results of Survey of Department of Agriculture; Department of Health and Environmental Control; Law Enforcement Training Council and Criminal Justice Academy; Department of Archives and History; and Retirement System Investment Commission (May 1 - 31, 2016)
Public Input about LETC & CJA received via Committee webpage (June 15, 2017)
• Correspondence
Letter from Oversight Committee to CJA (February 4, 2016)
The Oversight Committee notifies the agency it has been selected for study.
Statewide Media Release Inviting the Public to Provide Testimony About Six Agencies Under Study (February 16, 2017)
Letter from Oversight Subcommittee to LETC/CJA (March 21, 2017)
The Subcommittee sends this letter, after the March 21, 2017 Subcommittee meeting, requesting information on the following topics: (1) term limits; (2) graduation rates; (3) advanced training classes; (4) forms; and (5) de-certification/discipline policies.
Letter from LETC/CJA to Oversight Subcommittee (March 29, 2017)
The Academy provides the following information in response to the Subcommittee’s March 21, 2017 letter.
Advanced Training Course Responses
Decertification and Discipline Inquiry Response
Funding of Academies in Different States
Academy Forms
Graduation Rates for Basic Training from January 1, 2014 through December 31, 2016
Sorted Alphabetically by entity
Sorted by Percentage Graduated
Sample Law Enforcement Entity Pre-Academy Training
Training Council Members and Timeline of Service on Council
Letter from Oversight Subcommittee to LETC/CJA (April 19, 2017)
The Subcommittee sends this letter as a follow up to the April 19, 2017 Subcommittee meeting. This letter requests information on the following topics: (1) Audits related to Fines and Fees; (2) Employees; (3) Costs; and (4) Personnel Change in Status Reports.
Letter from LETC/CJA to Oversight Subcommittee (April 21, 2017)
The Academy provides the following information in response to the Subcommittee’s April 19, 2017 letter
Fines and Fees Audit Proposal from CJA
Personnel Change in Status Form
Employee Separations and Reasons for Separations (FY13-FY 17)
Cost to the Academy per class - Basic Training (FY12 - FY16)
Cost to the Academy per class - Advanced Classes (FY12 - FY16)
Funding of Academies in different states - follow up
Letter from Oversight Subcommittee to LETC (May 3, 2017)
The Subcommittee sends this letter as a follow up to the May 2, 2017 Subcommittee meeting. This letter requests the Law Enforcement Training Council’s input on a potential recommendation and attendance at the next Subcommittee meeting.
Letter from State Auditor to Director of Criminal Justice Academy (May 25, 2017)
Letter from Oversight Committee to LETC/CJA (September 7, 2017)
Letter from Oversight Committee to LETC/CJA (October 4, 2017)
Academy Record Retention Status
Academy response to Subcommittee recommendations
Letter from Oversight Subcommittee to LETC/CJA (February 24, 2020)
The Subcommittee sends this letter to request flow charts related to investigations of crimes to add to the comprehensive criminal justice flow chart the Subcommittee is building from its study of law enforcement and criminal justice agencies.

Structure/Employees

• State Human Resources Data
The documents below are provided by the Division of State Human Resources based on information the agency inputs into the South Carolina Enterprise Information System (SCEIS). The aggregated data about agency employees includes, but is not limited to, (1) Number of authorized, filled and vacant positions; (2) Education level; (3) Race by Generation; (4) Gender by Generation; (5) Number of full time equivalent employees by funding source; (6) Number of Service and TERI employees at the agency; (7) Number of employees eligible to retire in five years; (8) Number of Trial and Probationary employees by generation; (9) Average salary by payband; (10) Number of certified public manager graduates at the agency; etc.

Authorized, Filled, and Unfilled Full Time Equivalent (FTE) Positions (September 27, 2016)
State HR Dashboard - Law Enforcement Training Council and Criminal Justice Academy (February 7, 2017)
State HR Dashboard - Law Enforcement Training Council and Criminal Justice Academy (September 6, 2017)
• Training Council Members
Training Council Membership - SC Statutes
Training Council Members and Timeline of Service on Council
• Organization Charts
Organizational Chart (2007-08)
Organizational Chart (2008-09)
Organizational Chart (April 17, 2010)
Organizational Chart (2010-11)
Organizational Chart (April 17, 2011)
Organizational Chart (July 1, 2012)
Organizational Chart (2012-13)
Organizational Chart (July 1, 2013)
Organizational Chart (June 30, 2014)
Organizational Chart (September 17, 2015)
Organizational Chart (July 1, 2016)
Organizational Chart (September 2, 2016)
Organizational Chart (February 2, 2017)
• Turnover
Employee Separations and Reasons for Separations (FY13-FY 17)

Mission, Goals & Strategic Plan

• Strategic Plan Details (Excel Spreadsheet)
Compare to Goals of other Agencies (Excel Spreadsheet)

Finances & Performance

• Comparisons
Mandated Class Students v. Revenues for FY 2009 - 2016 (as of November 23, 2016)
• Finances
Funding of Academies in Different States
Strategic Budgeting - Details (Excel Spreadsheet)
FY 2017-18 Budget Requests (September 29, 2016)
Cost to the Academy per class - Basic Training (FY12 - FY16)
Cost to the Academy per class - Advanced Classes (FY12 - FY16)
Fines and Fees
Fines and Fees Audit Proposal from CJA, requested by Subcommittee
County and Municipality fines and fees submissions for FY15 through April 25, 2017
Monthly Revenue from fines and fees to the Criminal Justice Academy for FY09-FY17
Audits related to fines and fees performed on entities from FY06 - May 2016
List of County and Municipal Courts (provided by State Auditor’s Office on May 30, 2017)
Annual Report of Fee and Fine Audit Findings (2013-14)
Annual Report of Fee and Fine Audit Findings (2014-15)
Annual Report of Fee and Fine Audit Findings (2015-16)
SC Codes relating to State Treasurer’s authority
Withholding - Amounts withheld from Counties or Municipalities as of June 6, 2017
The State Treasurer’s Office is authorized to withhold State Aid from Counties and Municipalities as outlined in Proviso 98.9 of the 2016-17 General Appropriations Act and summarized in the SC Codes relating to State Treasurer’s authority document above. This chart explains the reason the amounts are withheld, but does not state whether or not the County or Municipality owes any court fines and fees to the State or the Local Victims Assistance Fund. The County or Municipality may receive the funds whenever they comply with the applicable law. After an amount is withheld for two years, it is transferred to the General Fund. While the amount is transferred to the General Fund, a County or Municipality may still receive the funds at any time in the future, once they are in compliance.
Form - Revenue Remittance Form submitted monthly by Municipalities to the State Treasurer’s Office
Form - Revenue Remittance Form submitted monthly by Counties to the State Treasurer’s Office
Fee Memorandum - Clerks of Courts and Registers of Deeds (June 22, 2016)
Memorandum published by Court Administration which includes statutory provisions for the distribution of revenue generated by the circuit courts, and family courts; fees and related charges of the registers of deeds.
Fee Memorandum - County Treasurers (June 22, 2016)
Annual memorandum published by Court Administration which includes statutory provisions for the distribution of revenue generated by the circuit courts, family courts, magistrate courts and municipal courts; fees and related charges of the registers of deeds.
Fee Memorandum - Magistrates and Municipal Judges; cc to Municipal Treasurers (June 22, 2016)
Memorandum published by Court Administration which includes statutory provisions for the distribution of revenue generated by the magistrate courts and municipal courts.
Fines, Fees, and Assessments by offense (June 1, 2017)
Chart provided by Court Administration which provides the following information on each offense: CDR Code; Offense Section in Statute; Penalty Section in Statute; Minimum Fine; Minimum Jail Sentence; Minimum Fine with Assessments; Maximum Fine; Maximum Jail Sentence; Maximum Fine with Assessments; Mandatory Court Appearance; and Recommended Roadside Bond. This information is available to all Municipal, Magistrate, and General Sessions Judges.
Judges Total Calculator (June 1, 2017)
Chart provided by Court Administration which calculates total fine payments with assessments for criminal offenses in general sessions, magistrate, and municipal court by entering the amount of fine and the number of installment payments.
Case Management Systems utilized by Municipal Courts (unofficial list as of June 6, 2017)
This Excel document is an unofficial list of case management systems utilized. It is correct in regards to the entities utilizing the South Carolina Judicial Department's Case Management System (CMS). However, other entries may not be correct. The Committee encourages any municipalities who see information that is incorrect on the chart to contact the Committee so the information can be corrected.

Other Materials

• Agency Overview video provided by CJA during the agency’s entry meeting with the Subcommittee (April 20, 2016)
• Agency Glossary (July 13, 2016)
• Class Descriptions and Schedules
All training during FY 2017-18 (Master Training Schedule)
Course Descriptions for FY 2016-17
All training during FY 2016-17
All training during FY 2016-17, revised after hurricane
Basic Detention Class (October 3-21, 2016)
Basic Law Enforcement (October 17, 2016 - January 20, 2017)
Basic Telecommunications Officer Training (September 5-16, 2016)
Limited Duty Law Enforcement Class (October 24, 2016 - November 4, 2016)
Advanced Classes - List of courses and date course was last revised
Advanced Training - How to ensure classes are current; and Are out-of-state students allowed to take courses
• Feedback from across the state
The Law Enforcement Training Council and Criminal Justice Academy (CJA) periodically send surveys to all of the entities across the state that receive training from the CJA. The surveys are sent to the head of the entity and the training officer. Below are examples of recent surveys sent by CJA and the responses received.

Physical Fitness Standards Survey
Obtains information on physical fitness requirements and/or training entities have for employees prior to sending the employee to the CJA.
Training Needs and Services Survey
Obtains information about training needs of entities across the state for the purpose of analyzing revisions to current training provided by CJA and/or additional training courses needed. Past responses to this survey have resulted in the addition of the Standard Field Sobriety course, Data Master course, and increased hands on/practical scenario based training.
School Resource Officer Job Task Analysis Survey
Obtains information about the tasks performed by School Resource Officers to determine if any revisions were needed to current training provided by CJA.
• Graduation Rates
Aptitude Testing Memo (April 19, 2010)
Graduation Rates for Basic Training from January 1, 2014 through December 31, 2016
Sorted Alphabetically by entity
Sorted by Percentage Graduated
Sample Law Enforcement Entity Pre-Academy Training
• Separation - Routine and Decertification
Separation Steps (as of May 9, 2017)
State Regulations
Separation from Law Enforcement Employment - SC Code of Regulations 37-022
Reporting of Events Requiring Withdrawal of Certification - SC Code of Regulations 37-023
Investigation of Events Requiring Withdrawal of Certification; Notification to Officer - SC Code of Regulations 37-024
Denial of Certification for Misconduct - SC Code of Regulations 37-025
Withdrawal of Certification of Law Enforcement Officers - SC Code of Regulations 37-026
Notification of Separation Due to Misconduct Form
Current Timeline, litigation related expenses, and proposed new timeline
Proposed Legislation - S.518 - Misconduct process at CJA
Decertification and Discipline - How it is addressed in other states and whether uniformity throughout the state would be beneficial
• Forms
Separation Steps - Personnel Change in Status Forms, Routine and Misconduct
Notification of Administrative/Routine Separation (last revised June 6, 2016)
Notification of Separation Due to Misconduct
Mandatory Retraining Notification (MRN) (last revised May 2, 2016)
Additional forms provided by the agency on March 29, 2017 include…
Registration Forms
Registration Checklist
Candidate Training & Certification Application
Medical History Form
DHEC Tuberculosis Form
Limited Duty Firearm and EVO Affidavit
Application for Accommodations
Request Application for Food Accommodations
BTOT Forms
Documentation for BTOT Registration Checklist
Basic Telecommunication Operator Application and Document Attestation
Certification/Compliance Forms
Personnel Change in Status (PCS)
New Employee
Routine Separations
Separation Due to Misconduct
911 TCO PCS
Mandatory Retraining Notification (MRN)
Standards/Testing
Departmental Lesson Plan Format
Departmental LP Cover Sheet and Approval Form
Institutional Provider Application for Course Approval
Application for Special Test Accommodations
Advanced Training
Field Training Officer Course Request Form
Advanced Training
Field Training Officer Course Request Form
Traffic Safety
SMD Course Request Form
SMD Road Proficiency Test Form
SMD Instructor Road Proficiency Submittal Form
SMD Instructor Recertification
SFST Course Request Form
SFST Proficiency Form
SFST Instructor Recertification Form
Reserve Training
Application for Approval as SC Reserve Department (must be completed annually)
Application for SC Reserve Officer Training Implementation (must be completed before each training program begins)
Reserve Attestation and Autorization to Release Form
Departmental Training Verification
Reserve Firearms, EVO and Local Ordinances/Policies Qualification and Training Verification Form
Reserve Officer Training Program PPCT Proficiency Form
Out of State Transfers
Training Review Request Form
Release Authorization Form
K9 Certification
K9 Certification Form
Arson Investigators
Guidelines for Arson Investigator Certification
• CALEA - Commission on Accreditation for Law Enforcement Agencies, Inc.
SC Criminal Justice Academy Assessment Report from CALEA (September 2016)
• Legal Requirements
Municipal, County, and State Law Enforcement Agency Requirements, Potential Liability, and Methods to Obtain Compliance