South Carolina Legislature


HOUSE LEGISLATIVE OVERSIGHT COMMITTEE
Department of Juvenile Justice


LOC Subcommittee: Law Enforcement and Criminal Justice Subcommittee

LOC Subcommittee Chair: Hon. Edward R. Tallon Sr.

LOC Subcommittee Members: Hon. Katherine E. "Katie" Arrington, Hon. William M. "Bill" Hixon, Hon. Jeffrey E. "Jeff" Johnson

Agency Website: DJJ

Agency Head: Freddie Pough, Interim Director

Study Contact: Angela W. Flowers
Contact Email: awflow@scdjj.net

Responses to online surveys posted on this Committee's webpage are provided verbatim as they were received by the Committee. They are not the comments or expression of the House Legislative Oversight Committee, any of its Subcommittees, or the House of Representatives.



Meetings
  • January 7, 2015 - Meeting Minutes
  • Wednesday, January 7, 2015 11:00am
  • Legislative Oversight Committee
  • Agency begins at 36:51 in the archived video (first agencies for study)
  • February 5, 2015 - Meeting Minutes
  • Thursday, February 5, 2015 Upon adjournment of the House
  • Legislative Oversight Committee
  • Agency begins at 2:07:02 in the archived video (first agencies for study)
  • March 4, 2015 - Meeting Minutes
  • Wednesday, March 4, 2015 9:00 am
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at start of the archived video (Entry Meeting)
  • Documents provided by agency:
  • April 29, 2015 - Meeting Minutes
  • Wednesday, April 29, 2015 9:00 am
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 4:15 in the archived video
  • December 2, 2015 - Meeting Minutes
  • Wednesday, December 2, 2015 10:00 am
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 3:59 in the archived video
  • January 28, 2016 - Meeting Minutes
  • Thursday, January 28, 2016 12:15pm
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 2:04 in the archived video
  • February 10, 2016 - Meeting Minutes
  • Wednesday, February 10, 2016 3:00pm
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 1:15 in the archived video (Public Comment)
  • February 25, 2016 - Meeting Minutes
  • Thursday, February 25, 2016 8:00am
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 9:12 in the archived video
  • March 10, 2016 - Meeting Minutes
  • Thursday, March 10, 2016 12:30pm
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 1:54 in the archived video
  • April 13, 2016 - Meeting Minutes
  • Wednesday, April 13, 2016 3:30pm
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 1:23 in the archived video
  • May 26, 2016 (Joint Hearing) - Meeting Minutes
  • Thursday, May 26, 2016 8:30am
  • Joint Public Hearing Regarding DJJ
  • Agency begins at start of archived video
  • August 31, 2016 (Joint Hearing) - Meeting Minutes
  • Wednesday, August 31, 2016 10:30am
  • Joint Public Hearing Regarding DJJ
  • Agency begins at start of archived video
  • January 26, 2017 - Meeting Minutes
  • Thursday, January 26, 2017 12:30pm
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 3:30 in the archived video
  • January 31, 2017 - Meeting Minutes (Subcommittee Work Session)
  • Tuesday, January 31, 2017 9:00am
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 3:15 in the archived video
  • February 7, 2017 - Meeting Minutes
  • Tuesday, February 7, 2017 9:00am
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 2:57 in the archived video
  • February 16, 2017 - Meeting Minutes
  • Thursday, February 16, 2017 1:30 pm
  • Law Enforcement and Criminal Justice Subcommittee of the Legislative Oversight Committee
  • Agency begins at 2:35 in the archived video
  • March 30, 2017 - Meeting Minutes
  • Thursday, March 30, 2017 8:00am
  • Legislative Oversight Committee
  • Agency begins at 26:50 in the archived video

  • Public Survey & Public Input via LOC webpage

  • Press Release announcing Public Survey (May 13, 2015)
  • Press Release announcing Public Input Meeting (February 3, 2016)
  • Results of Survey of Comptroller General, First Steps, DOT, DSS, and DJJ (May 1-31, 2015)
  • Public Input about DJJ received via Committee webpage (February 25, 2016 and March 1, 2016)
  • Public Input about DJJ received via Committee webpage (March 11, 2016)
  • Public Input about DJJ received via Committee webpage (March 13, 2016)
  • Public Input about DJJ received via Committee webpage (April 7, 2016)
  • Public Input about DJJ received via Committee webpage (May 8, 2016)
  • Public Input about DJJ received via Committee webpage (June 2, 2016)
  • Public Input about DJJ received via Committee webpage (June 2, 2016)
  • Public Input about DJJ received via Committee webpage (June 2, 2016)
  • Public Input about DJJ received via Committee webpage (November 2, 2016)
  • Public Input about DJJ received via Committee webpage (December 16, 2016)
  • Public Input about DJJ received via Committee webpage (February 14, 2017)
  • Public Input received about DJJ via Committee webpage (February 4, 2018)

  • Correspondence

  • Letter from Oversight Committee to DJJ (February 10, 2015)
  • The Oversight Committee notifies the agency it has been selected for study.
  • Letter from Oversight Subcommittee to DJJ (March 4, 2015)
  • The Subcommittee requested follow-up information regarding staff demographics.
  • Letter from DJJ to Oversight Subcommittee (March 16, 2015)
  • DJJ provided the Subcommittee the following information in response to the Subcommittee’s March 4, 2015 letter: information regarding staff demographics.
  • Letter from DJJ to Oversight Subcommittee (August 3, 2015)
  • DJJ provided the Subcommittee information regarding employee turnover.
  • Letter from Oversight Subcommittee to DJJ (August 26, 2015)
  • The Subcommittee thanked DJJ for the information it had provided and for its continued cooperation in the legislative oversight process.
  • Letter from Oversight Subcommittee to DJJ (September 18, 2015)
  • The Subcommittee requested the following information after the September 17, 2015 Subcommittee meeting: (1) list of programs that could be downsized or eliminated and (2) information regarding the number served by each program in the past fiscal year.
  • Letter from Oversight Subcommittee to DJJ (September 21, 2015)
  • The Subcommittee requests DJJ verify the documents attached to the letter which summarize the Subcommittee’s analysis of DJJ’s budget and clients served.
  • Letter from DJJ to Oversight Subcommittee (October 8, 2015)
  • DJJ responds to the Subcommittee’s September 21, 2015 letter by providing additional details and explanation of its budget and number of clients served.
  • Letter from Oversight Subcommittee to DJJ (November 20, 2015)
  • The Subcommittee requested the following information: (1) Do the cost savings stated by the agency enable the agency’s budget to be safely reduced; (2) Details regarding the agency’s statements that it cost approx. $690,000 over two years to determine the number of rehired retirees and approx. $690,000 over two years to examine age and retirement eligibility dates; and (3) an explanation relating to total expenses allocated toward all objectives in the two previous fiscal years since it appears in one year that the agency spent approx. $7,000,000 that was not related to any objective.
  • Letter from Oversight Subcommittee to DJJ (December 21, 2015)
  • The Subcommittee requested information relating to the following subjects after the December 2, 2015 Subcommittee meeting: (1) rapes at DJJ facilities; (2) ratio of guards to juveniles, including number required by the federal Prison Rape Elimination Act; (3) juveniles taking the job skills assessment test, WorkKeys, and the scores; (4) copies of any facilities and efficiencies studies conducted; (5) Amount spent toward achieving each DJJ goal and objective in 2014-15, explanation of how the agency determined each figure, and, if the agency typically did not budget or calculate its spending that way, the process the agency utilizes; and (6) list of all employees with program assigned to, percentage of time working on each program assigned and whether the employee has direct interaction with juveniles.
  • Letter from DJJ to Oversight ubcommittee (January 15, 2016)
  • DJJ provided information in response to the Subcommittee’s December 21, 2015 letter.
  • Letter from Oversight Subcommittee to DJJ (February 5, 2015)
  • The Subcommittee requested information about the following topics after the January 28, 2016 Subcommittee meeting: (1) WorkKeys eligibility; (2) Federal Prison Rape Elimination Act; (3) facilities’ unused land; (4) employees by functional job duties; (5) incidents and responses, including information about the rapid response team; and (6) comparison to other agencies, including what goals are similar and why the subcommittee should recommend DJJ programs help achieve those goals instead of recommending another agency take on the programs.
  • Letter from DJJ to Oversight Subcommittee (February 16, 2016)
  • DJJ provided information in response to the Subcommittee’s questions, during the February 10, 2016 Subcommittee meeting, about the events of December 18-20.
  • Letter from DJJ to Oversight Subcommittee (February 19, 2016)
  • DJJ provided information in response to the Subcommittee's February 5, 2016 letter.
  • Letter from Oversight Committee to Governor (March 1, 2016)
  • The Committee provided the Governor information it received from the public which put into question the life, health, and safety of juveniles and employees at DJJ. The letter was broken out into the following subheadings: (1) lack of safety for juveniles and employees; (2) lack of control; (3) lack of trust; and (4) lack of adequate staff.
  • Letter from Oversight Committee to State Inspector General (March 3, 2016)
  • The Subcommittee provided the State Inspector General information it received from the public which put into question the life, health, and safety of juveniles and employees at DJJ. The Subcommittee stated the concerns from the public focused on the following areas: (1) destruction of reports; (2) mislabeling situations in reports or failing to file reports at all; (3) pressure not to report criminal activity to the Solicitor’s Office for prosecution; and (4) mismanagement in scheduling adequate guard staff.
  • Letter from State Inspector General to Oversight Committee (March 8, 2016)
  • The State Inspector General (SIG) informed the Committee that as a result of the Committee’s ongoing oversight study of DJJ, sufficient information had been developed from interviews, surveys, and public testimony to predicate the State Inspector General initiating a review of allegations. The SIG’s preliminary scope focused on allegations that DJJ incident reports were being intentionally misreported, not reported, and lost or destroyed before reaching all the proper channels at DJJ.
  • Letter from Oversight Subcommittee to DJJ (March 4, 2016)
  • The Subcommittee requested the information relating to the following topics after the March 4, 2016 Subcommittee meeting: (1) ways information about incidents at the agency can be sorted and searched electronically; (2) information about incidents in August 2015, September 2015, December 2015, and February 2016; (3) number of dorms/units that have become uninhabitable due to juvenile behavior in last 10 years; (4) all agency policies; (5) employee retention and exit interviews; (6) presentations provided to staff about Performance Based Standards (PbS); and (7) roles of the different employees in DJJ’s Office of Inspector General.
  • Letter from DJJ to Oversight Subcommittee (March 7, 2016)
  • DJJ provided information in response to the Subcommittee’s March 4, 2016 letter.
  • Letter from Oversight Subcommittee to DJJ (March 7, 2016)
  • The Subcommittee sent a copy of Committee staff’s notes from the visit to the agency with staff from the Governor’s Office on March 4, 2016 to verify. The Subcommittee also clarified some of its previous requests for videos as the images of juveniles needed to remain confidential; acknowledged the information it had received in response to the March 4 letter; and restated the information still needed from the March 4 letter.
  • Letter from Oversight Committee to Legislative Audit Council (March 15, 2016)
  • The Subcommittee requested the Legislative Audit Council conduct a review of DJJ’s Program Evaluation report that DJJ submitted to the Subcommittee
  • Letter from Oversight Subcommittee to DJJ (March 15, 2016)
  • The Subcommittee requested information about the following topics after the March 10, 2016 Subcommittee meeting: (1) Performance Based Standards (PbS), including the rating for the DJJ facilities each of the last four years, outcome measures DJJ has data on and different types of reports that can be printed from the PbS database; (2) DJJ’s improvement plan including timelines and outcome measures that will be monitored; (3) number of events during the last year that could have been referred to the Solicitor’s office and number that actually were; (4) annual salaries, which the agency saved, by not having a Police Chief and Gang Specialist; and (5) each position at the agency which received a salary increase from 2010-2015.
  • Letter from Oversight Committee to DJJ (March 24, 2016)
  • Committee staff provide notes from the visit to the agency on March 16, 2016 for the agency to verify.
  • Letter from DJJ to Oversight Subcommittee (March 25, 2016)
  • DJJ provided the Subcommittee the following information in response to the Subcommittee’s March 15, 2016 letter: (1) PbS rating for each DJJ facility for the last four years; and (2) types of reports available in the PbS database.
  • Letter from DJJ to Oversight Subcommittee (March 31, 2016)
  • DJJ provided the Subcommittee the following information in response to the Subcommittee’s March 15, 2016 letter: (1) Deadlines for completion of items in the DJJ Improvement Plan; (2) Outcome measures the agency is monitoring to determine if the items in the Improvement Plan are successful; (3) Personnel responsible for each of the measures; (4) Events at a DJJ facility referred to the solicitor, magistrate or family court; (5) Balanced and Restorative Justice (BARJ) process including when it was started at the facilities at the Broad River Road Complex (BRRC); (6) How DJJ handles the housing of juveniles in different gangs; (7) Federal or state laws which prevent correctional officers at juvenile facilities from knowing information about the juveniles inside the correction facility; (8) Annual salaries of, and amount the agency saved, by not having a Chief of Police and Gang Specialist; and (9) each position at the agency which received a salary increase from 2010-2015.
  • Letter from Oversight Committee to Senate Special Study Committee on the Department of Juvenile Justice
  • House Legislative Oversight Committee proposes joint meetings/hearings of the two committees for the purpose of obtaining information from DJJ in an efficient manner (April 27, 2016)
  • Letter from LAC to Oversight Committee (April 28, 2016)
  • The Legislative Audit Council stated they held an entry conference with Director Murray and members of DJJ’s executive staff and requested a lengthy list of documents from DJJ which they will review as party of the survey phase of the audit. Once they develop their audit objectives, they will provide the Committee with those to ensure they are addressing all of the important issues.
  • Letter from Oversight Subcommittee to DJJ (July 13, 2016)
  • The Subcommittee requested information on the following topics after the May 26, 2016 joint hearing: (1) event reporting system updates; (2) rapid response team and emergency situation; (3) overall security update; (4) education; (5) finances; and (6) organization structure update.
  • Letter from DJJ to Oversight Subcommittee (August 4, 2016)
  • DJJ provided information in response to the Subcommittee's July 13, 2016 letter.
  • Letter from Oversight Subcommittee to DJJ (September 12, 2016)
  • The Subcommittee requested information on the following topics after the May 26, 2016 joint hearing: (1) security audit; (2) programmatic audit; (3) staffing report; (4) standards; (5) recidivism; (6) feedback; (7) comparable facility; and (8) agency policies.
  • Letter from DJJ to Oversight Subcommittee (September 23, 2016)
  • DJJ provided information in response to the Subcommittee’s September 12, 2016 letter
  • Letter from Oversight Subcommittee to DJJ (February 2, 2017)
  • The Subcommittee sent this letter after its January 31, 2017 Subcommittee meeting. The letter requests information about the following topics: (1) priorities and legislative audit council (LAC) recommendations in general; (2) post-conviction transport of juveniles; (3) case management; (4) alternative placements; and (5) personnel.
  • Letter from DJJ to Oversight Subcommittee (February 6, 2017)
  • DJJ provided information in response to the Subcommittee’s February 2, 2017 letter.
  • Letter from Oversight Subcommittee to DJJ (February 8, 2017)
  • The Subcommittee requested information about the following topics after the February 7, 2017 Subcommittee meeting: (1) updates since House Legislative Oversight study began; (2) programming for juveniles; (3) technology; (4) police department, training required, and transport of juveniles; and (5) security at DJJ school.
  • Letter from DJJ to Oversight Subcommittee (February 14, 2017)
  • DJJ provided information in response to the Subcommittee’s February 8, 2017 letter.
  • Letter from Constituent to Oversight Subcommittee Chair (February 14, 2017)
  • The constituent provided this letter as part of the constituent’s testimony during the February 16, 2017 Subcommittee meeting.
  • Letter from Oversight Subcommittee to DJJ (March 8, 2017)
  • Letter to agency which requests information from the agency’s daily dashboard and PbS data at the end of each month.
  • Letter from Oversight Committee to DJJ (April 26, 2017)
  • The Committee provided the agency information it received from the public about the safety and welfare of juveniles and employees at the Coastal Evaluation Center.
  • Letter from Oversight Committee to DJJ (March 27, 2018)
  • The Committee sends the letter to request additional information based on monthly reports received from the agency that provide a statistical overview of the safety of juveniles and agency employees.
  • Letter from DJJ to Oversight Committee (April 24, 2018)
  • DJJ responds to the Committee’s March 27, 2018 letter, which requested additional information based on monthly reports received from the agency that provide a statistical overview of the safety of juveniles and agency employees.
  • Letter from Oversight Committee to DJJ (June 5, 2018)
  • The Committee confirms there is no longer an expectation that DJJ provide the Committee with the monthly statistical reports, which the Committee has posted online, but encourages DJJ to continue publication of these reports on DJJ’s website as another step towards government transparency..

    Structure/Employees

  • State Human Resources Data
  • The documents below are provided by the Division of State Human Resources based on information the agency inputs into the South Carolina Enterprise Information System (SCEIS). The aggregated data about agency employees includes, but is not limited to, (1) Number of authorized, filled and vacant positions; (2) Education level; (3) Race by Generation; (4) Gender by Generation; (5) Number of full time equivalent employees by funding source; (6) Number of Service and TERI employees at the agency; (7) Number of employees eligible to retire in five years; (8) Number of Trial and Probationary employees by generation; (9) Average salary by payband; (10) Number of certified public manager graduates at the agency; etc.
  • State HR Dashboard - DJJ (February 7, 2017)
  • State HR Dashboard - DJJ (September 6, 2017)
  • Organization Charts
  • Organization Charts FY 2000-2001 through 2012-2013
  • Organization Chart (October 2015)
  • Organization Chart (September 6, 2016)
  • Organization Chart (October 2, 2016)
  • Other Information about Structure/Employees
  • Staffing by Funded Program in 2014-15 provided by DJJ
  • Number of authorized and filled positions by organizational unit from 2010-2015 provided by State Human Resources Division of the Department of Administration (November 2015)
  • Hierarchy for Security (Rehabilitative Services Division) at DJJ - notes typed by Oversight Committee staff and verified as accurate by DJJ (April 5, 2016)
  • Report of Salary Adjustments by Reason from January 1, 2010 through May 31, 2010 printed from SC Human Resource Information System
  • The agency provided this information in response to the Subcommittee’s request for data on each position at the agency which received a salary increase from 2010-2015. The agency stated in its March 31, 2016 letter to the Subcommittee that DJJ went live with HR/Payroll functioning in SCEIS in June 2010, so salary increase data from January 2010 to May 2010 was obtained from the State Human Resources Division, as they maintain the legacy system that housed HR data prior to SCEIS. The “Slot” on the State HRD report represents the position. The report includes salary increases for positions in which current DJJ employees received pay increases and does not include hiring activities for new staff hired by the agency or transferred from another state agency.
  • Report of Salary Adjustments from June 2010 to December 2015 provided by DJJ (Excel Spreadsheet)
  • The agency provided this information in response to the Subcommittee’s request for data on each position at the agency which received a salary increase from 2010-2015. The agency stated in its March 31, 2016 letter to the Subcommittee that the report includes salary increases for positions in which current DJJ employees received pay increases and does not include hiring activities for new staff hired by the agency or transferred from another state agency.
  • DJJ Executive and Senior Level Vacancies and Status provided by DJJ (July 1, 2015 thru August 2, 2016)
  • Staffing Analysis of Broad River Road Complex created by DJJ (September 23, 2016)
  • Agency Policy - B-3.29 Employee Restricted and Prohibited Legislative Activities (Effective Date - September 27, 2016)
  • Hiring and Training
  • Detention Center Training Numbers
  • The agency state this includes the enrollment and graduation status for employees from DJJ’s detention center enrolled in the SC Criminal Justice Academy.
  • Hiring Packet Checklist (Agency Form B-3.18L)
  • According to the agency: This form guides hiring managers on the documentation and verification that are required prior to hiring an employee. The checklist must be completed and returned to DJJ Human Resources staff for each new hire. HR obtains copies of transcripts for positions requiring college degrees and for correctional staff who are hired at a higher level due to having the degree. For other positions requiring various license or certification, verification of this information is sent to HR by the hiring manager in the new hire packet. DJJ also has put a process in place to conduct a background review with the SC Criminal Justice Academy (CJA) prior to hiring a correctional officer for the Juvenile Detention Center to ensure that the potential hire is eligible to be certified by the Academy. DJJ is working with CJA to expand this screening process to include new hires for any correctional position that requires Academy certification. A NCIC background check is conducted on all new hires, regardless of position type. Additional information can be found in DJJ’s February 6, 2017 letter beginning on the bottom of page 5.

    Mission, Goals & Strategic Plan

  • Strategic Plan Details (Excel Spreadsheet)
  • Compare to Goals of other Agencies

  • Finance & Performance

  • Finances
  • DJJ Monthly Data: February - April 2017
  • DJJ Monthly Report for March and April 2017 (provided by agency May 9, 2017)
  • Strategic Budgeting - Details (Excel Spreadsheet)
  • Caseloads, Referrals, and Cost Comparison handout provided by DJJ (October 13, 2015)
  • Total Expenditure Allocations to Goals and Objectives in 2013-14 and 2014-15 provided by DJJ
  • Sources of Funding provided by DJJ (September 17, 2015)
  • Carry forward amounts for 2005-06 through 2015-16 provided by DJJ (October 26, 2015)
  • Fixed and Variable Cost Information for fiscal year 2014-15 explained by DJJ (November 16, 2015)
  • Cost Center Variable and Fixed Cost Groupings for fiscal year 2014-15 provided by DJJ (November 16, 2015)
  • Analysis of Actual Expenditures by Program/Sub-Program and Funding Source for fiscal years 2006 through 2015 provided by DJJ (October 22, 2015)
  • Analysis of Actual Expenditures by Program/Sub-Program and Funding Source for fiscal years 2006 through 2015 provided by DJJ (October 22, 2015)
  • Performance
  • DJJ Monthly Report for March thru May 2017 (provided by agency on June 9, 2017)
  • DJJ Monthly Report for February and March 2017 (provided by agency April 11, 2017)
  • Letter from PbS Learning Institute Coach/Consultant to Governor Haley provided by DJJ (July 8, 2014)
  • David Crowley of PbS provided information to Governor Haley about PbS regarding DJJ
  • PbS Executive Summary of DJJ authored by Dave Crowley, PbS Consultant/Coach and provided to Subcommittee by DJJ (March 6, 2012)
  • PbS Outcome Measures provided by DJJ (March 25, 2016
  • Performance Based Standards provided this document which lists all 115 outcome measures. PbS notes that 115 outcome measures are used for correctional facilities, 65 for assessment facilities and 60 for detention facilities. The outcome measures are grouped into Health, Justice, Order, Programming, Reintegration, Safety, Security and Family.
  • Timeline related to formation of PbS and implementation of it at DJJ - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • DJJ Facilities Tracking PbS Measures - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • DJJ Facility Administrators from 2002 through the present - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • Meetings and Calendar related to PbS data collection and utilization at DJJ - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • Reports related to PbS Data - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • PbS Levels explained - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • PbS Staff - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • DJJ staff responsible for PbS at DJJ - notes typed by Oversight Committee staff and verified as accurate by DJJ (March 16, 2016)
  • Dashboard of Projects and Agency Measures provided by agency (March 31, 2016)
  • The agency provided this information in response to the Subcommittee’s question about what outcome measures the agency was monitoring to determine if the items in the March 9, 2016 Improvement Plan are successful. The agency further stated in its March 31, 2016 letter to the Subcommittee that most of the measures in these documents are being captured on a daily basis, and those being captured on a weekly or bi-weekly basis are so noted.
  • Security Audit Report of DJJ by Correctional Consulting Services, LLC dated May 24 - 27, 2016
  • This report was redacted by Correctional Consulting Services, LLC, in consultation with DJJ, in an effort to avoid highlighting issues which may place juveniles and agency staff in danger prior to the issues being resolved by the agency.
  • Measuring and Using Juvenile Recidivism Data to Inform Policy, Practice, and Resource Allocation (July 2014)
  • Article from the Council of State Governments Justice Center provided by Mr. Jason Szanyi, Director of Institutional Reform at the Center for Children’s Law and Policy, who testified to the Subcommittee.
  • Core Principles for Reducing Recidivism and Improving Other Outcomes for Youth in the Juvenile Justice System (July 28, 2014)
  • White paper from the Council of State Governments Justice Center provided by Mr. Jason Szanyi, Director of Institutional Reform at the Center for Children’s Law and Policy, who testified to the Subcommittee.
  • Juvenile Detention Facility Assessment 2014 Update (Juvenile Detention Alternative Initiative - A Project of the Annie E. Casey Foundation)

  • Other Materials

  • Agency Overview PowerPoint Presentation provided by DJJ (March 4, 2015)
  • DJJ provided this presentation to the Subcommittee during the agency’s entry meeting with the Subcommittee on March 4, 2015.
  • Lawsuits filed against DJJ, 2005 to Present, provided by DJJ (May 4, 2015)
  • Parenting with Love and Limits (PLL) Handouts provided by Parenting with Love and Limits during May 26, 2016 Subcommittee Meeting
  • Discipline, Events at Agency and Event Reporting
  • Agency Policy - G-9.16 Juvenile Behavior Management and Level Systems (Effective Date - December 31, 2014)
  • Agency Policy - G-9.19 Juvenile Progressive Discipline (Effective Date - December 31, 2014)
  • Agency Policy - G-9.20 Juvenile Behavior Management and Modification (Effective Date - May 28, 2015)
  • Agency Policy - G-10.3 Notification to Family of a Juvenile Emergency (Effective Date - December 31, 2014)
  • Agency Policy - I-3.2A Form for Reporting Events (Effective Date - March 2015)
  • Agency Policy - I-3.2 Reporting Events (Effective Date - July 1, 2014)
  • Agency Policy - Attachment I-3.2A - Required Event Reporting (Effective Date - July 2014)
  • DJJ Improvement Plan provided by DJJ (March 9, 2016)
  • Progress of DJJ’s Broad River Road Complex (BRRC) Improvements to Date (April 13, 2016)
  • Agency Policy - G-9.19 - Juvenile Behavior Management - Incentive System and Progressive Discipline (Effective Date May 9, 2016)
  • Agency Policy - E-1.14 - Disciplinary Hearing and Review Board Process (Effective Date May 9, 2016)
  • Agency Policy - G-3.4 - Isolation of Youth (Effective Date May 9, 2016)
  • Chemical Agents in Juvenile Facilities (May 14, 2012)
  • Fact Sheet provided by Mr. Jason Szanyi, Director of Institutional Reform at the Center for Children’s Law and Policy, who testified to the Subcommittee.
  • Pepper Spray in Juvenile Facilities (May 2011)
  • Issue Brief from the Council of Juvenile Correctional Administrators, the professional organization of state juvenile justice agency directors, provided by Mr. Jason Szanyi, Director of Institutional Reform at the Center for Children’s Law and Policy, who testified to the Subcommittee.
  • Agency Policy - H-3.11 Use of Chemical Force and Management of Chemical Agents (Effective Date - April 7, 2016)
  • Housing of Juveniles
  • Agency Policy - E-1.7 Classification System for Housing in Secure Facilities (Effective Date - December 31, 2014)
  • The agency provided this information in response to the Subcommittee’s question about how the agency handles the housing of juveniles in different gangs. The agency stated in its March 31, 2016 letter to the Subcommittee that this policy addresses the housing factors considered when determining the most suitable program, unit, and room assignment for each juvenile.
  • Agency Policy Form E-OK BRRC Juvenile Housing Assignment Factors Assessment (Effective Date - December 2014)
  • The agency provided this information to the Subcommittee as an example of ways in which security staff are informed about juveniles, while still complying with confidentiality provisions. The agency stated in its March 31, 2016 letter to the Subcommittee that this document is utilized during multi-disciplinary team meetings at which Unit Managers and at least a member of security is present.
  • Confidentiality of Juvenile Records
  • S.C. Juvenile Confidentiality Statutes - Article 19. Juvenile Records provided by agency (March 31, 2016)
  • The agency provided this information in response to the Subcommittee’s question about what federal or state law prevents correctional officers at juvenile facilities from knowing information about the juveniles inside the correction facility. The agency pointed the Subcommittee to South Carolina Code Sections 63-19-2010 and 2020.
  • Agency Policy B-5.1 Juvenile Records (Effective Date - November 19, 2014)
  • The agency provided this information in response to the Subcommittee’s question about what federal or state law prevents correctional officers at juvenile facilities from knowing information about the juveniles inside the correction facility. The agency pointed to the provision in the policy which states, “[j]uvenile files … are confidential …. [and n]o information or documents will be released or disclosed without proper authorization.”
  • Agency Policy B-5.3 Confidentiality and Release of Juvenile Information (Effective Date - November 19, 2014)
  • The agency provided this information in response to the Subcommittee’s question about what federal or state law prevents correctional officers at juvenile facilities from knowing information about the juveniles inside the correction facility. The agency pointed to the provision in the policy which states, “juvenile records will be made available to DJJ staff when access is required to provide services to the juvenile, to perform official duties within DJJ, and for authorized research purposes. Records and information on a juvenile are available to and may be shared between DJJ employees with a need to know.”
  • Agency Policy E-1.5 Multidisciplinary Teams and Juvenile Case Staffings (Effective Date - December 31, 2014)
  • The agency provided this information to the Subcommittee as an example of ways in which security staff are informed about juveniles, while still complying with confidentiality provisions.
  • Agency Policy E-1.5D Multidisciplinary Teams and Juvenile Case Staffings Chart (Effective Date - December 31, 2014)
  • The agency provided this information with Agency Policy E-1.5.
  • Center for Children’s Law and Policy Materials
  • Testimony to the Subcommittee from Jason Szanyi, Director of Institutional Reform, Center for Children’s Law and Policy
  • Testimony was provided to the Subcommittee during the August 31, 2016 Subcommittee meeting.
  • Ohio Department of Youth Services Implements Path to Safer Facilities, Corrections Today (September/October 2015)
  • The Ohio Model, A Report on the Transformational Reform of the Ohio Department of Youth Services, 2007-2015
  • DJJ Compared to Other States
  • States visited by DJJ with comparison of facility attributes chart created by DJJ (September 23, 2016)
  • Case Management
  • Policies the agency stated are related to Case Managers who supervise juveniles on probation, commitment, and parole status:
  • Community Residential Placement Termination Process (Policy F-6.3; Effective Date - December 31, 2014)
  • Wraparound and Intensive In-Home Services (Policy F-7.5; Effective Date - March 24, 2016)
  • Probation and Parole Supervision and Reintegration Planning (Policy F-8.1; Effective Date - November 26, 2014)
  • Electronic Monitoring (Policy F-8.2; Effective Date - August 4, 2016)
  • Juvenile Monetary Restitution and Community Service (Policy F-8.3; Effective Date - July 8, 2015)
  • Probation Violation and Parole Revocation Procedures (Policy F-8.5; Effective Date - October 4, 2016)
  • Termination of Probation-Parole Supervision and Case Closure (Policy F-9.2; Effective Date - February 6, 2017)
  • Training the agency stated Case Managers must complete within the first year of hire:
  • Case Management Protocol and Expectations
  • DJJ Community Basic Training
  • DJJ Effective Case Management Training
  • Criteria upon which the agency stated Case Managers are evaluated annually
  • • Evaluation Criteria and Sample Employee Performance Management System (EPMS) form for Case Managers
  • Alternative Placements
  • According to the agency: Below is information related to contracts for the provision of residential services at community-based alternative programs. The contracts consist of the original state Solicitation, the Vender Response, and any post-award Modifications. The agency notes these services are procured through the South Carolina Materials Management Office (MMO), a division of State Procurement. Providers who wish to submit a proposal in response to a solicitation, submit the required information to MMO for consideration. Those that qualify as a vendor of the state who submit the documentation required are awarded a bid and granted a contract.
  • Camp Aspen, operated by Community Education Centers, Inc.
  • Georgetown Marine Institute, operated by AMIkids, Inc.
  • According to the agency: The contract for Lancaster Children’s Home, known as the multi-agency contract, is a Fixed Price Bid established to purchase residential services for children for multiple state agencies. These agencies include DJJ, SC Department of Disabilities and Special Needs, SC Department of Mental Health, and Office of the Governor, Continuum of Care. Providers who are awarded contracts are placed on a Qualified Provider List from which state agencies may select a provider for a particular client.
  • Lancaster Children’s Home
  • According to the agency: As of February 6, 2017, DJJ, in conjunction with the South Carolina Materials Management Office (MMO), initiated contract modifications with all marine and wilderness providers, specifically the following providers at the referenced locations: (1) Clemson Youth Learning Institute, Inc. (a) Camp Ghigau and (b) Clemson Youth Development Center a/k/a Camp Long; (2) Community Education Centers, Inc. (a) Camp Aspen; and (3) AMIkids, Inc. (a) Beaufort Marine Institute, (b) Camp Bennettsville, (c) Georgetown Marine Institute, (d) Piedmont Wilderness Institute, (e) Camp Sandhills, (f) Camp White Pines I, and (g) Camp White Pines II. All impacted providers have agreed to the modifications in the document below. The modifications are now being forwarded to MMO for approval and implementation.
  • Modifications to all Marine and Wilderness Provider Contracts




  • Legislative Services Agency
    h t t p : / / w w w . s c s t a t e h o u s e . g o v